Dynamic Desks
In modern workplaces, the traditional approach of assigning fixed desks to employees is changing to meet the requirements of hybrid offices. With flexible work schedules becoming more common, assigning one person to a desk for a whole week has its limitations.
As companies embrace 2/3 or 3/2 attendance schemes, it has become necessary to find more adaptable systems that allow multiple employees to share a single desk on a dynamic, recurring weekly schedule. This has led to office administrators seeking efficient ways of assigning desks to employees based on their attendance patterns.
Problem:
The current desk assignment model forces users to stick to a fixed arrangement, where a desk is assigned to a single individual for an entire week. This rigid structure does not cater to the growing need for flexible desk arrangements, where different employees share desks on a recurring weekly basis.
The absence of this feature limits efficient resource planning and work style adaptation in modern organizations.
SOLUTION:
We prioritize user-centric design by not only addressing current challenges but also anticipating future needs and minimizing the workload for administrators. We’ve identified key features through insightful conversations and iterative testing that not only alleviate current pain points but also cater to the evolving dynamics of office management.
Understanding that recurring schedules may not be a universal need, we’ve ensured that scheduling features are flexible and easy to use. While recurring scheduling addresses the needs of many, we recognize that schedules can be more situational.
By extending the usability of our solution to Team Managers, we increase accessibility, distributing the workload and empowering those directly engaged in team dynamics.
By anticipating user needs, minimizing administrative workload, and promoting collaboration with Team Managers, we are delivering a solution that not only meets expectations but exceeds them.
Dynamic desk assignment feature, born out of the need for flexibility expressed by users, is more than just a functional improvement. It is a response to the changing landscape of modern offices where hybrid work models and shared workspaces are becoming the norm. By empowering administrators and extending this functionality to Team Managers, we democratize the management process, making it adaptable to the unique needs of each team.
FAQ:
The FAQ on assigned desks highlights several key outcomes that improve desk management and workplace flexibility. Employees have the ability to share their assigned desks on specific days, allowing for more flexible scheduling. They are notified by email when assigned to a shared desk, ensuring they are always informed of their desk assignments.
Admins and users with appropriate permissions can assign desks to individuals, including non-Robin users, by using their email addresses. The Assignment Tool helps admins manage desk assignments in bulk, improving efficiency.
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